Conference Abstract Submission Guidelines
Call for Abstracts Opens:
30 July 2018
Abstract Submission Deadline:
29 October 2018
Notification of Review Outcome:
30 November 2018
Deadline for accepted authors to register to confirm attendance:
14 December 2018
Programme Available Online:
The abstract submission process for World Healthcare Congress Europe 2019 will be through an online submission portal.
- It is ESSENTIAL that you read the instructions below before you submit.
- The Presenting Author must submit the abstract and is required to be the corresponding author for that abstract
- Abstracts must be submitted in English
You do not need to register for the Conference prior to submitting an abstract however following acceptance into the programme you must register by 14 December 2018.
If you have an accepted abstract you are entitled to get the early bird registration rate up until the 14 December 2018. You will be provided with a link to register at this rate in your acceptance email. If you have any queries please contact firstname.lastname@example.org. After this date any registrations made by you will be at the prevailing congress registration fee at time of registration/payment.
An abstract can be submitted for presentation at the Conference as one of the following categories:
- Oral Presentation
- Poster Presentation
- Oral or Poster Presentation
At the review stage, the Programme Committee may change the presentation type submitted by the author to ensure the continuity of the conference programme i.e. oral presentation may be changed to poster presentation OR poster presentation to oral presentation. The presenting Author will be informed of any change to their submitted presentation type at the acceptance notification stage. The decision of the programme committee is final.
Oral presentations will be 15 minutes long with 5 minutes for questions and answers
Accepted posters will be asked to produce a poster for display at the conference. Presenters are asked to take note of the following guidelines when producing their poster:
- Maximum poster size is A0 (0.84 x 1.19m) (portrait orientation)
- Keep text to a minimum
- Ensure any text is in large font
- Use graphs, charts, and/or tables
- Ensure contents have a logical flow
- Make it colourful
- Removal and collection of posters at the end of the display period remains the responsibility of the presenter. Posters not removed by the indicated take down time will be removed and disposed of.
Abstracts must be submitted under one of the conference themes.
- Accelerating discovery into practice – the future of personalised healthcare
Consumer i.e. population, participation in “scientific wellness” using systems medicine, real-time wearable monitoring devices and lifestyle modification
1.2 Personalised management
Personalised management according to disease and drug endotypes
1.3 Prediction of disease
Prediction of disease exacerbation and co-morbidities
1.4 Prevention of disease
Prevention of disease and the concepts of early intervention and rapid access clinics
2.1 Active Ageing
Active ageing from neonatal to end of life including: citizen-based and led approaches, social connectedness, and dementia
2.2 Reframing thinking around mental health, social exclusion, and inequalities in health
Cultivating civic imagination and public partnerships to explore the ingenuity gap and defining our futures through cultural change
2.3 Cultural Participation & Health Connection
Preventive and proactive programmes and the co-design of health & social change through arts engagement and social movements
2.4 Tales of the Unexpected
The arts offer a myriad of possibilities – exploratory, brave and bold. This strand gives opportunity to showcase the radical, the different and the unexpected
3.1 Connecting the eco-system
Connecting the eco-system – what this demands of changes in professional roles, in supporting digitally enabled care, and in payment and reimbursement methods
3.2 Driving community
Driving community centred approaches building on individual strengths and community connections through social action or patient activation
Rebalancing social and medical interventions – understanding and securing the health benefits of good work, secure housing, successful school careers and strong, resilient communities. Applying the economics of prevention to drive investment led approaches to influencing social determinants of health.
3.4 Reversing the historic separations
Reversing the historic separations between health and Social Care – tackling the fault lines between hospitals and general practice and the organization and funding of social care.
Submission Guidelines and Templates:
Please adhere to the following formatting guidelines when preparing abstracts for submission for WHCE 2019. Abstracts which are not correctly formatted will not be reviewed.
How to submit an abstract
The Presenting Author will be the contact person for the abstract and must submit the abstract. Once you enter the online submission portal, start by creating an Account. Please keep a record of the account details you use to set up the account as you will require them to log into both the WHCE 2019 abstract submission system and Conference registration portals. Upon successful submission of the abstract a confirmation email will be sent to the Presenting Author.
If you have not received a confirmation email, please check that your abstract is not left in draft and is fully submitted by logging back into the portal and checking on the Edit Abstracts page.
IMPORTANT: Please note that you can save your submission as a draft and return to edit the submission, but once it has been submitted the abstract cannot be edited after the close of submission deadline. If you require any assistance regarding the submission of your abstract, contact email@example.com.
The online abstract submission system is a simple step by step process and will ask you to input the following details:
- Title of the abstract (word limit is 15)
- Presentation type (Oral, Poster, Oral or Poster)
- Theme must be chosen from the theme list above
- Name, affiliation, and job title of Presenting Author (this person will act as the main contact for this abstract; this person must be listed as the first author)
- Name, affiliation, and job title of co-author(s)
- Abstract word limit is 400, (excluding Title, Authors and Affiliations – do not include these in your abstract as there will be a blind review)
- Please provide a maximum of 5 keywords
- Download the abstract template shown below to create the abstract as a Word document and then save as a Word file for uploading to the system. Only WORD files will be accepted for upload. Graphs and tables may not be included in the abstract.
Abstract Submission Template
Abstracts must be formatted using the WHCE 2019 template. Abstracts can be submitted in English only. Click on the button to download the template.
Abstracts should be formatted under the following headings:
Download your Template below
Notification of Acceptance
Notification will be sent to the Presenting Author in 30 November 2018.
When notified of acceptance, the Presenting Author is required to accept their offer by registering for the Conference by 14 December 2018. Failure to do so may result in the rejection of their abstract from the programme.
Terms and Conditions:
- The abstract submitted adheres to the abstract submission guidelines outlines above.
- Data collected will be used by organisers and reviewers to compile the programme.
- The text of the abstract along with the names and affiliations, poster, powerpoint presentations and/or additional documents as requested will be published on the conference website and book of abstracts, and that this will not raise any copyright issues.
- This abstract has only been submitted once for WHCE 2019.
- A submission as a particular presentation type may be changed to a different type following review in order to be accepted and included in the programme.
- Presenters may be recorded for live streaming. A recording of the presentation and a copy of the slides may be published online after the conference.
- It is the responsibility of the Presenting Author to submit the abstract. They are the main contact whose responsibility it is to communicate with other co-authors and ensure that they register to be included in the programme.
- Accepted authors must register by 14 December 2018 to confirm acceptance of their offer in the programme. If accepted authors are not registered by this date, they may be removed from the programme.
- The abstract submitted is in English.
- The Presenting Author is available to present at the conference on 5 – 7 March 2019.
If you have any queries regarding the above, please contact the WHC Europe 2019 Programme Team firstname.lastname@example.org.